PROJECT MANAGEMENT THEORY

1. Introduction

The development of a project is dependent on several factors. The project that has been chosen in this case is based on a development of a website. The website development project requires specific planning that will help to achieve a successful result. The aim of this research is the development of a website to help the students of North Tec that will help them to find internships, different industry projects, and as well as they will get a chance of future development. A report is going to be conducted based on a specific project planning structure that will help to determine the requirements of the project.

2. Overview

The “Northern land Community College” which was established back in 1978 has changed its name to North Tec in 2006. Through these years a successive growth of the college has been noticed. In Auckland, the college has a campus that supports international students. The main focus of the Auckland campus is to provide the necessary help to international students. Website development is one such help that will help international students in finding stable employment (Liu, 2018). There are several requirements for the development of the website that is going to be determined in this report with the help of a significant project planning system.

3. Project Initiation

3.1 Project Selection

Project selection is the process that helps to assess the idea of the project. The idea enables the selection of the project that also checks the benefits, issues related to the project.

To select a specific project selection model an appropriate understanding of the models is very important (Kassim and Idris, 2018). There are two types of models one is the “Non-numeric Project Selection Model” and another one is the “Numeric Project Selection Model”. Some of the Non-numeric models are,

  • Competitive Necessity
  • Sacred Cow
  • Q-Sort Model
  • Operating Necessity

Some of the numeric models are,

  • Average Return Rate
  • Cash Flow
  • Profitability Index
  • Profitability Models

In this project, the “Sacred Cow” model is going to be used and it is recommended by most of the powerful industries. The model involves a critical information system and an “un-established idea” that are necessary for the development of a new product. The belief of the model is hardly questioned and that is why this particular non-numeric model has been chosen in this project.

3.2 Stakeholder Management

The stakeholders are the parties who are interested in a particular project or particular company. The stakeholders make an effect on the business or get affected by it.

The process through which a good relationship is maintained with all the people who are involved in a particular group or company is known as the Stakeholders management (Kelo, 2017). The best way to keep a good relationship with the associated people is through healthy communication.

According to the project management system, the people who are firmly associated with a project and make an impact in the project are known as the Project Stakeholders. The project stakeholders are affected by the result of the project. The stakeholder management of this project is going to be highlighted in the stakeholder register below.

Table 1: Stakeholder Register

Stakeholder Register

Stakeholder Register

3.3 Project Charter

To describe a project in a clear manner a charter is created which is known as the project charter. The project charter highlights all the details of the project including objectives, planning, stakeholders, the time required for the completion of the project, etc. It is a type of small document that provides a clear idea about the project (Trihanondo and Endriawan, 2019). For the successful conduction of a project, a project charter needs to be developed because it is followed throughout the project period. Project Charter is considered one of the crucial elements of a project.

4. Project Plan

4.1 Project Scope

Project Scope is an important part of the project planning which highlights specific goals of the project. Along with that, the project scope helps to determine the deliverables, cost of tasks, and a total budget of the project. Understanding the project scope is very important for the successful conduction of the project. In this report, the project scope has been created for this project which shows the initiation cost of the project, technician cost, software costs (Taghipour et al., 2020). Risk manager cost has also been highlighted in this project scope that highlights the time risk cost, cost of communication risk, technology risk, financial risk, etc. The stakeholders’ cost is also a part of the project scope which involves the technician cost, staff cost, and overall activity cost.

                                                                 Figure 1: Project Scope

(Source: Self-Created)

4.2 Project Schedule

Project planning has several elements and the project schedule is one of them. The project schedule highlights the necessary steps that need to be taken for the successful conduction of the project. In the project schedule, a detailed plan of the necessary actions is highlighted. It is the timetable of actions that involves the start date and end date of a particular action of the project. This schedule is made so that every action is completed within time. For this project, a specific project schedule has been made that highlights the timetable of specific actions that are going to be a part of this project (Yu et al., 2018). The timetable involves the start date and end date of each activity along with its cost margin.

4.3 Project Cost

The cost of a project is the total amount that is required for the completion of the project. It is one of the most crucial parts of the project. The project cost is the summation of the total cost required in a project. There are mainly two types of cost namely direct and indirect cost. The direct cost involves the cost of construction materials and staff whereas the indirect cost involves the security cost and administration cost (Hübner et al., 2017). In this project, Three types of direct cost are going to be mentioned.

  • The people who are involved as a support to the project are known as the laborers. Labor cost is a part of this project.
  • The cost that is needed for the arrangement of materials is known as the material cost that has been highlighted in the list of project costs.
  • The capital cost is the initial investment in the project that has been included in the project cost.

4.4 Project Risk

Project Risk is also an important element of project planning which highlights the possible risks of a project. Risk is an uncertain incident that may appear during the project period. Analysis of the project risk at an early period helps in the successful completion of the project (Tesfaye et al., 2017). In this project, the RPN matrix has been used for risk analysis. Project risk has three significant steps that are as follows.

Identification

In this first step, the project risk is generally identified which needs to be done at a very early stage.

Analysis

The second step is the analysis of risk where the possible reason behind the risk is determined.

Control

In the last step, the control measures are taken to deal with the risks which help the risk-free conduction of the project.

A risk register has been developed in this report to analyze the possible risks of the project.

4.5 Project Quality

The quality of a project is dependent on the success of all the procedures that have been followed throughout the project. The quality of the project is the outcome of the overall procedure of the project (Zhang et al., 2019). The policies of the project, activities, objectives all these factors have a role in the quality maintenance of the project. To ensure high quality of projects the assessment of risk and analysis of RPN score is very important (Vujović et al., 2020). A project quality matrix has been provided in this report to analyze the severity and impact of the risks.

5. Conclusion

The report is conducted based on project planning which is focused on the development of a website. The website development is going to be conducted to help the international students of North Tec. For the development of the website, a successful project plan has been developed which is composed of several elements. Project selection, project charter, and stakeholder management are some of the important parts of the project initiation part whereas project scope, project cost, project schedule, project risk, and project quality are the important elements of core project planning. All the important factors of the project plan have been mentioned in this report.